March 20, 2023

Movies are extremely partaking and seize rather more consideration than every other kind of content material. Should you aren’t making them, you’re watching them. And, within the case of significantly charming movies, you wish to share them.

Studying easy methods to ship a video by means of electronic mail is important, because it’s one of the vital common communication channels.

On this article, we’ll be overlaying all of the choices obtainable when sending a video through electronic mail. 

Desk Of Contents

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Sending a video by means of electronic mail to your e-newsletter subscribers

Attaching a video to your electronic mail e-newsletter makes it extra partaking and memorable.

The next knowledge from the E mail Advertising and marketing Benchmarks report backs this up:

How the engagement rates change when you add videos to your emails.

Subscribers are more likely to look at a video than to learn an extended e-newsletter or prolonged article.

You’ll be able to embed a video or make a thumbnail/picture/GIF of a video inside an electronic mail and add a hyperlink redirecting to an exterior website, maybe your touchdown web page, YouTube, or another medium the place they’ll watch your full video.

Right here’s a step-by-step means of easy methods to ship movies by means of electronic mail to your subscribers:

1. Add the video on YouTube (or every other channel you like)

Host the file on a video internet hosting platform earlier than sending it to your subscribers through electronic mail. There are a number of channels by means of which you’ll share your movies, however for the aim of this information, we’ll present you easy methods to host your movies on YouTube after which electronic mail them to your subscribers.

Go to YouTube, and click on “Add video” on the top-right nook of the web page.

How to upload a video to YouTube.

Subsequent, select the video file you wish to add and click on on “SELECT FILE” to add.

You’ll have the ability to view the add progress on a standing bar on the display. As soon as the video is uploaded, add descriptions and tags to your video. 

Then, YouTube generates three decisions of thumbnail photos so that you can use because the function picture to your video. The thumbnail is the very first thing your subscribers will see in your electronic mail e-newsletter, so it must be an attention grabbing picture.

You’ll be able to create a customized thumbnail if you have already got a verified profile and don’t like several of the YouTube auto-generated thumbnail choices. The beneficial dimension for these photos is 1280×720 pixels. 

To add your thumbnail, click on the “Customized thumbnail” button.

Now that you simply’ve efficiently uploaded your video, you possibly can go to your YouTube web page to entry the video. Your video now has a novel URL, which you’ll want for the subsequent step.

2. Create your electronic mail and import a thumbnail or screenshot into the e-mail

Write your e-newsletter’s copy utilizing strong recommendation from copywriters after which embed the thumbnail/screenshot of the video into the physique of the e-mail, as seen under.

A thumbnail of a video in an email.

You might make the placeholder a GIF, too. This works even higher than a nonetheless image to encourage excessive engagement charges.

GIF thumbnails usually work higher than photos in emails as a result of they provide your subscribers a greater really feel of what your video is about, rising the probabilities they’ll click on to look at it.

3. Make the picture clickable

That you must make your thumbnail GIF or picture clickable, in order that when subscribers click on on it, they’re taken straight to your video.

Verify in case your electronic mail service supplier has a performance that allows you to do that. For instance, when sending your electronic mail by means of GetResponse, you possibly can embrace a hyperlink to your video in your thumbnail picture or GIF.

(Tip: In GetResponse, you may as well embed a YouTube video without having for a placeholder – for a fast tutorial, skip to the part “How to send videos in emails with GetResponse” on the finish)

4. Ship out a take a look at electronic mail

After finishing steps #1 to #3 above, you possibly can ship a take a look at electronic mail to your self to ensure that every little thing works because it ought to. That is principally the identical course of as sending the e-mail to your mailing record; simply ship the e-mail to your private electronic mail handle first and guarantee every little thing works correctly, and also you’re good to go.

Tips on how to ship a video by means of electronic mail to at least one or just a few recipients

Typically you wish to ship your video to at least one or a few individuals, not an electronic mail record of lots of or 1000’s of subscribers.

And in the case of sending movies to some recipients, you should utilize any of the favored electronic mail platforms (for instance, Yahoo, Gmail & Outlook) to ship your video.

Every electronic mail platform works in a different way, however most of them can assist you ship movies.

On this part, we’ll be exploring easy methods to ship movies through three common mailing channels:

  1. Gmail
  2. Outlook
  3. Yahoo Mail

Tips on how to ship a video utilizing Gmail 

Gmail is without doubt one of the hottest electronic mail platforms right this moment.

You may have two choices for sending a video through Gmail:

  1. connect a video file out of your Google Drive 
  2. or connect a video file from the system you’re utilizing to ship your electronic mail. 

In each instances, Gmail will routinely convert your video (if it’s over 25 MB) to a Google Drive hyperlink while you attempt to add it as an attachment.

See how these two strategies work under:

1. Ship the video as an electronic mail attachment

Sending a video as an email attachment in Gmail.

First, open your Gmail account.
Second, click on the “Compose” button to create a brand new electronic mail.
Subsequent, choose “Connect information” (a bit paperclip) and select the video you wish to ship, and click on “Open.”

After attaching your video, kind the content material of your electronic mail and click on “Ship.”

2. Ship the video as a Google Drive attachment

Open your Gmail account and click on the “Compose” button to compose your electronic mail.

Subsequent, click on on the “Google Drive” image on the backside toolbar of the e-mail.

Sending a video via Gmail as a Google Drive attachment.

Lastly, choose the video you wish to ship and hit “Attachment.”

Sending a video via Gmail as a Google Drive attachment.

Your video is able to be despatched.

Tips on how to ship a video utilizing Yahoo Mail

With a Yahoo account, it’s very straightforward to share your or different individuals’s attention-grabbing movies with buddies or colleagues by together with them in an electronic mail.

There are two major methods you possibly can ship movies utilizing Yahoo. You’ll be able to both share the video hyperlinks in an electronic mail or ship the video as an attachment.

1. Share the hyperlink (if it’s already hosted on-line)

While you wish to share a video from YouTube or every other social app, you possibly can simply share it utilizing its hyperlink.

To do that, open your Yahoo Mail account and click on on the “Compose” tab to create a brand new message. Then paste the online hyperlink/URL of the video you want to ship within the “Hyperlink” tab on the backside of the display and hit “Save.” Then compose the message and ship it.

Sharing a video link in Yahoo!Mail.

That’s all it takes.

2. Ship the video as an attachment

When doing this, keep in mind you could’t connect information bigger than 25MB on Yahoo. It’s finest to compress massive video information earlier than sending them as attachments. Compressing movies is a reasonably easy and straightforward course of which we’ll go into intimately later within the article.

To ship your video as an attachment, open your Yahoo Mail account. Click on the “Compose” tab to compose a brand new message. 

Subsequent, click on on “Connect information.” A collection of choices routinely pops up. Click on on “Connect information from laptop” and select the specified video information. After this, you possibly can ship your electronic mail.

You’ll be able to ship as many movies as you need in the event that they don’t exceed the restrict.

Tips on how to ship a video utilizing Outlook

The method of sending movies with Outlook isn’t as complicated as you would possibly count on.

It’s just like the method employed by Yahoo Mail or Gmail and takes little various seconds to perform.

With Outlook, you might have two choices when sending movies through electronic mail. You might both ship your video:

  • As a hyperlink
  • Or add the video to Outlook by inserting it as an attachment.

1. Ship a video in Outlook emails by sending it as a hyperlink

The method of sending movies by means of Outlook is pretty straightforward.

Simply comply with these steps:

Click on on “New message” and insert the online hyperlink or URL of the video you wish to ship. Do that by clicking on the ellipsis (three dots), the place you will discover the “Extra formatting choices” tab.

How to insert a hyperlink into an outlook email.

Then click on on “Insert hyperlink,” paste the hyperlink, and click on “OK.”

Inserting a link into an outlook email.

With this, your electronic mail is able to be despatched, and your video is safely linked.

2. Add video to Outlook emails by inserting it as an attachment

Take notice that Outlook’s most attachment file dimension restrictions are 20 MB rendering most video information too massive to ship through electronic mail attachment. The linking process in possibility one can be higher when you’re sending a big video file.

For compressed information or small video information, nevertheless, merely click on on the “Connect” possibility, go to “Browse this laptop,” choose your video and add it.

Adding an attachment to an outlook email.

Now you possibly can compose the physique of the e-mail and ship it.

Is it attainable to compress a video to ship by means of electronic mail?

Unarguably, the best drawback related to movies is their monumental file dimension.

Longer, higher-definition movies lead to bigger file sizes. This makes it tough to connect them to emails.

So how do you ship a big video file through electronic mail?

There are three major methods.

  1. You’ll be able to compress them into a zipper file.
  2. You may make the video shorter and smaller with iMovie on Mac.
  3. You’ll be able to ship massive video information utilizing a cloud storage service like Google Drive, OneDrive, Dropbox, or WeTransfer.

Let’s go by them one after the other.

1. Create a zipper file

Probably the most frequent methods to compress a video is to compress it into a zipper file.

The file reduces in dimension, and the standard isn’t affected. This feature is accessible for each Mac and PC customers.

First, right-click on the video file you wish to ship when you’re a Home windows person.

Then, click on on “Ship to” and “Compressed (zipped) folder.”

Compressing a file in Windows.

For Mac customers, select “Compress [name],” and the file routinely compresses.

Compressing a file on a Mac.

2. Make the video shorter and smaller with iMovie on Mac

Mac units usually include iMovie, an Apple-enabled film modifying instrument.

With iMovie, you can also make your video shorter by sending solely the essential bits. This may lower the scale of the file. You too can use the e-mail possibility included in iMovie to ship the video through electronic mail to whomever you need.

The method is fairly easy. Simply open iMovie and click on on the arrow within the high left nook of the menu bar.

Choose the portion of the video you wish to ship. Then export it by clicking “File-Share- E mail.” Lastly, select “small” to scale back the file dimension.

Your video is able to be shared through electronic mail. iMovie will open a clean electronic mail with the smaller file able to ship.

Sending a video in an email via iMovie.

3. Use a cloud service

OneDrive, Dropbox, and Google Drive are right here to make life simpler for everybody.

These platforms are most definitely the smoothest method to ship massive video information with out altering their high quality. On Dropbox, all it’s a must to do is add the video to a shared Dropbox folder, which provides everybody who has entry to the folder entry to the video as nicely. 

With Google Drive, you add a video file to your drive and share a hyperlink to the file with anybody you need. Dropbox and Google Drive additionally provide the choice to share hyperlinks to the video file through electronic mail with family and friends. It’s that straightforward.

In fact, there are additionally different providers like WeTransfer. There, you’ll must add your file and supply the e-mail handle of the particular person you wish to notify that your video could be downloaded.

Be cautious, although, your WeTransfer obtain hyperlink will routinely expire after two weeks when you use their free account.

Causes you is likely to be unable to electronic mail a video

Once in a while, even in the very best of worlds, chances are you’ll face some issue when sending movies through electronic mail — often while you attempt to ship massive video information with out compressing them first.

And the frequent prevalence is that your video surpasses the restrict for no matter emailing platform you utilize.

Yahoo Mail and Gmail have a restrict of 25 MB, whereas Outlook has a 20 MB file dimension clause. You’ll have issue sending movies in the event that they’re bigger than the set limits. Additionally, there are occasions when system glitches happen. At instances like this, you’ll in all probability discover that you simply’re not the one one experiencing issues, and it often clears up after some time.

One of the best ways to make sure that you’re all the time in a position to ship your movies with none issues is to first compress them or add them on a cloud service or social media platform, so you possibly can simply ship out hyperlinks.

Tips on how to ship movies in emails with GetResponse

Should you use GetResponse to your electronic mail advertising and marketing campaigns, embedding a video into the e-mail’s design is tremendous straightforward.

While you discover a place the place your video would match finest merely drag and drop a “Video” block into the format:

Adding a video to an email in GetResponse.

Then, enter the video’s URL. It may be hosted both on YouTube or Vimeo.

When you’ve entered the URL, the video routinely uploads itself into the e-mail, and choices for personalisation pop up.

Video options in GetResponse.

You need to all the time add different textual content to your movies (and pictures). It seems instead of the video (or picture) when it doesn’t load. Write a easy sentence describing what the video is.

Professional tip: Add a full cease on the finish of the Alt Textual content so {that a} display reader would know when to pause after studying it out loud.

You’ll be able to alter the play button’s form and shade to suit your electronic mail template’s total design. There are additionally many extra customization choices you possibly can tweak, for instance, width, padding, and alignment. You too can cover the video on cellular units in order that solely desktop customers can see it.

A video thumbnail in the email creator in GetResponse.

And voila! The video is embedded into your electronic mail.

Now you can ship the e-newsletter and let your contact record benefit from the wonderful video electronic mail you’ve simply created. You’ll see the engagement charges going up very quickly!


Now that you recognize all of the attainable methods of sending movies through electronic mail, I wager you possibly can’t wait to begin. Bear in mind, one of the best ways to ship movies through electronic mail whereas retaining their high quality is the one which works for you ;).

For companies, freelancers, and consultants, one of the best ways to ship movies through electronic mail is to embed a YouTube video in an electronic mail creator. You’ll be able to simply do that with the e-mail advertising and marketing firm GetResponse – get your free account and provides it a strive!

This additionally helps drive visitors to your YouTube web page. Nonetheless, for on a regular basis movies that you simply ship to some contacts, the only method to ship the video is utilizing a cloud service like Google Drive or DropBox.